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ELECTION SCHEDULE & PROCEDURES

ELECTION SCHEDULE, SPRING 2010


Tue Jan 19		First day of Spring semester
Mon Jan 25		Nominee Statements Due
Tue Feb 16		Start Elections (amended Feb 9)
Mar 13-19		Spring Break
Tue Mar 23		Close Elections 5 pm
		Tally; Notify & confirm Nominees
Wed Mar 31		Senator confirmations due
Tue Apr 06		Publish Election Results and Report
Tue Apr 20		Meeting of incoming/outgoing Senators; Election of new EC

GENERAL ELECTION PROCEDURES - Download Ballots


a.		The Senate shall distribute Election secret ballots to departments to be placed in faculty campus mailboxes. Faculty may request to pick up Ballots from ISC 109.
b.		Replacement Ballots may be downloaded from the Senate website or picked up from ISC 109.
c.		Only paper Ballots conforming to double, sealed envelope secret balloting are accepted.
d.		Ballots shall be deposited in a designated, secure mailbox the Mail Room.
e.		Although not compulsory, candidates are encouraged to provide a brief statement (150 words, maximum) and participate in collegial campaigning.

Voting Instructions - Secret Ballot Procedures, illustrated


0.		You will need two envelopes, an "inner" envelope, which will be inserted into an "outer" envelope.
1.		Mark your selection on the Ballot by putting an X in the box to the left of the name(s) you vote for. Do not write on, or mark the Ballot in any other way.
2.		Insert your Ballot in the "inner" envelope. Seal envelope. Do not write on, or mark this envelope in any other way.
3.		Insert the inner, blank envelope in the "outer" envelope. Seal envelope. Address the front of the "outer" envelope as follows: Academic Senate Election Mail Room, Steuben 1 Pratt Institute 200 Willoughby Avenue Brooklyn, NY 11205
4.		On the back of this addressed envelope: SIGN YOUR NAME ACROSS THE FLAP WRITE YOUR NAME LEGIBLY UNDER YOUR SIGNATURE
5.		Ballots may be submitted via USPO mail or interoffice mail. The DEADLINE is 5 PM, Tuesday March 23, 2010 • All Ballots sent by USPO mail must be postmarked on or before the deadline. • All Ballots that are submitted by campus inter-office mail must be received on or before the deadline.
6.		DO NOT deliver Ballots to the Senate office at ISC 109.

SECRET BALLOT PROCEDURES
The secret ballot procedure uses two sealed envelopes to ensure that votes are confidential and legitimate.

•		Ballots are sealed in the inner, unmarked envelopes.

•		The unmarked envelopes are sent in the outer, return envelopes, which are marked to assure that only eligible voters vote and vote only once. Voters’ printed names on the back of the sealed, return envelopes are verified against the Senate’s official voter database.

•		When the return envelopes are received, they are grouped by academic voting categories. The inner, unmarked envelopes are opened separately to preserve the secrecy of the votes. Ballots that do not belong to the academic voting category within which they are grouped, are discarded.

In this way, the procedure assures that votes are legitimate (from an eligible voter); properly applied to the voter’s academic category; cast only once; and secret; the returned ballot cannot be associated with a specific voter.




© 2005-2010, Academic Senate Last Updated: April 15, 2010 Contact: Senate Webmaster	Academic Senate ISC 109 718.636.3625	Pratt Institute 200 Willoughby Ave Brooklyn, NY 11205