Replacement Ballots & Instructions
VOTING DEADLINE
5 pm, Monday, March 5, 2007
Ballots may be submitted via USPO mail or interoffice mail.
• All Ballots sent by USPO mail must be postmarked on or before the deadline.
• All Ballots that are submitted by campus inter-office mail must be received on or before the deadline.
REPLACEMENT BALLOTS
Download Ballots here; or, pick up from the Senate Office at ISC Bldg, Room 109.
Contact the Senate Assistant, Brittany Barber, 718-636-3625.
BALLOTING INSTRUCTIONS USING YOUR OWN TWO ENVELOPES
1. Mark your selection on your Ballot by putting an X in the box to the left of the name you vote for. Do not write on, or mark Ballot in any other way.
2. Insert your Ballot in a blank envelope. Seal envelope. Do not write on, or mark this envelope in any other way.
3. Insert the blank envelope in another envelope; seal second envelope and address the front of the outer envelope as follows :
Academic Senate
Mail Room, Steuben 1
Pratt Institute
200 Willoughby Avenue
Brooklyn, NY 11205
4. On the back of this addressed, sealed envelope:
• SIGN YOUR NAME ACROSS THE FLAP
• WRITE YOUR NAME LEGIBLY UNDER YOUR SIGNATURE
Only paper ballots conforming to the double, sealed envelope secret balloting procedures will be accepted.
SECRET BALLOT PROCEDURE
The secret ballot procedure uses two sealed envelopes to ensure that votes are confidential and legitimate.
• Ballots are sealed in the unmarked envelopes.
• The unmarked envelopes are sent in the return envelopes, which are marked to assure that only eligible voters vote and vote only once. Voters’ printed names on the back of the sealed, return envelopes are verified against the Senate’s official voter database.
• When the return envelopes are received, they are grouped by academic voting categories. The inner, unmarked envelopes are opened separately to preserve the secrecy of the votes. Ballots that do not belong to the academic voting category within which they are grouped, are discarded.
In this way, the procedure assures that votes are legitimate (from an eligible voter); properly applied to the voter’s academic category; cast only once; and secret; the returned ballot cannot be associated with a specific voter.
5 pm, Monday, March 5, 2007
Ballots may be submitted via USPO mail or interoffice mail.
• All Ballots sent by USPO mail must be postmarked on or before the deadline.
• All Ballots that are submitted by campus inter-office mail must be received on or before the deadline.
REPLACEMENT BALLOTS
Download Ballots here; or, pick up from the Senate Office at ISC Bldg, Room 109.
Contact the Senate Assistant, Brittany Barber, 718-636-3625.
BALLOTING INSTRUCTIONS USING YOUR OWN TWO ENVELOPES
1. Mark your selection on your Ballot by putting an X in the box to the left of the name you vote for. Do not write on, or mark Ballot in any other way.
2. Insert your Ballot in a blank envelope. Seal envelope. Do not write on, or mark this envelope in any other way.
3. Insert the blank envelope in another envelope; seal second envelope and address the front of the outer envelope as follows :
Academic Senate
Mail Room, Steuben 1
Pratt Institute
200 Willoughby Avenue
Brooklyn, NY 11205
4. On the back of this addressed, sealed envelope:
• SIGN YOUR NAME ACROSS THE FLAP
• WRITE YOUR NAME LEGIBLY UNDER YOUR SIGNATURE
Only paper ballots conforming to the double, sealed envelope secret balloting procedures will be accepted.
SECRET BALLOT PROCEDURE
The secret ballot procedure uses two sealed envelopes to ensure that votes are confidential and legitimate.
• Ballots are sealed in the unmarked envelopes.
• The unmarked envelopes are sent in the return envelopes, which are marked to assure that only eligible voters vote and vote only once. Voters’ printed names on the back of the sealed, return envelopes are verified against the Senate’s official voter database.
• When the return envelopes are received, they are grouped by academic voting categories. The inner, unmarked envelopes are opened separately to preserve the secrecy of the votes. Ballots that do not belong to the academic voting category within which they are grouped, are discarded.
In this way, the procedure assures that votes are legitimate (from an eligible voter); properly applied to the voter’s academic category; cast only once; and secret; the returned ballot cannot be associated with a specific voter.
posted by senate at 5:03 PM
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