The meeting protocol does not contradict existing Senate bylaws and additionally abide by the principles of parliamentary procedure to carefully balance the rights of the organization as a whole, the rights of sub-groups and the rights of individual members.
The primary objective is to engage all Senators and ensure the thoughtful and effective conduct of Senate business.
1. Senate Meetings will start by 12:15
2. The presiding officer may not express opinions and/or engage in debate on live issues.
3. The presiding officer must cede chairing of meeting to another executive officer before expressing opinion and/or engaging in debate on live issues
4. The Secretary will serve as time-keeper
5. The Vice-president will serve as parliamentarian
6. Discussions will focus on agenda items and limited to 10 minutes
7. Members will raise hands to be recognized
8. The presiding officer will recognize members
9. Agenda items are limited to 15 minutes unless extension is requested and agreed to (6 agenda items)
10. Request for extension must be approved by meeting chair
11. If an agenda item extends beyond time limit, a member may move to table
12. Each committee report is limited to 5 minutes
13. Individual member’s comments is limited to 2 minutes
14. Comments will be pertinent and germane to topic under consideration
15. Comments will avoid personalities, and must not arraign motives (not personalized or politicized)
Reference, from Robert’s rules regarding “debating” :
1. Under general parliamentary procedure, a member securing the floor may speak without limit, though it is customary to adopt a rule limiting debate to a specified number of minutes.
2. In debate a member must confine remarks to the question under consideration, must avoid personalities, and must not arraign motives.
3. A presiding officer who is a member of the assembly has the right to debate and to participate in the proceedings but generally calls another to the chair before taking the floor and does not resume it again until the pending question has been decided.
4. Under general parliamentary procedure, a member securing the floor may speak without limit, though it is customary to adopt a rule limiting debate to a specified number of minutes.
5. To debate a question, a member must be recognized by the presiding officer.
6. The presiding officer first recognizes the mover of a proposition or the member of a committee presenting a report and endeavors to alternate recognitions between those favoring and those opposing a question.